Here at M7k we care about you and your business succeeding. So we have put together a list of 10 simple ways for you to cut your business costs in IT. Currently it is a priority for businesses to be cost effective in order to succeed but that doesn’t mean you have to put up with slow computers or old software. Follow these 10 tips of how to keep your costs down and your quality up!
- Reassess your software. Many companies are paying for software they don’t need or want. This is a result of company staff cutbacks or a change in the company’s strategy and all you need to do is spend a little time reviewing your licenses! If your company changes a system or makes redundancies then remember to check your software licenses and cut your costs! Remember, only pay for what you need.
- Virtualise your servers. If you have more than one server it is more cost effective to switch to virtual servers. Most servers only run at 20% capacity at the most and will be costing unnecessary amounts in both energy bills and on hardware costs. Separate the software from the hardware with today’s virtualisations tools which are easy to deploy, versatile and cost effective.
- Compare broadband prices annually. Internet services are becoming competitive, just like gas and electric companies, making it easy to find a bargain. Broadband tariffs change quite frequently so make sure you check on comparison sites to ensure you have the best deal but remember not to skimp on emergency cover!
- Install your updates and patches. A lot of people will click ‘not now’ on an update box because they are too busy or just really don’t want to wait but this can affect your time taken to do the simple things. Take your web browser for example… is it slow at opening up on a morning? This could be the classic example of putting off an update. Also protect your systems with an Antivirus. These range from being free to around £60 per machine but if you neglect to install one it could cost the business thousands if not millions due to lost or infected data.
- Turn it OFF. Many of your employees will leave their computer on overnight as they think it “works better in the morning if you leave it on” or “it saves time, you don’t have to wait for it to boot up” the fact of the matter is these are all just hear say. A computer that is left on overnight will still use up to 25% of its waking power and is more likely to be sluggish.
- BYOD! This stands for Bring Your Own Device. Letting staff bring their personal laptops or computer in to the office is a brilliant way for particularly smaller businesses to save money. Not only this but as long as you make sure your staff are following security policies there is no risk, just a lower IT bill. If you are an employer that has bought staff Laptops or Phones allow them to take it home, this is a great way to boost staff morale and productivity.
- Buy for the right reasons. Only buy new technology if you need it and don’t be tricked with the shiny lights and pretty exterior. Think about your business requirements and don’t be seduced by features that may be surplus to requirements.
- Data storage. With businesses creating more data than ever which lives on a wide variety of hard drives, network storage devices and online repositories it is easy to be spending unnecessary amounts on both hardware and online storage space. Cut down on what you are keeping by deleting old backups, dis-used records.
- Automate repetitive or difficult tasks. Time is money and if you find yourself spending a long time on small repetitive jobs such as resizing images, converting audio and video formats and any other tedious jobs you find time being wasted on. Then take 5 minutes to search the internet and see if you can find a cheap or free solution which will save both hours of work and money!
- Think ahead! Following on from our 7th point this final tip is the holy grail of buying technology. Any specialist will advise you to buy strategically, not tactically. Rather than struggling day-to-day trying to fix one issue at a time and plan your changes in advance. Just as trains and flights it is expensive to buy at the last minute or in an emergency and technology is exactly the same. So take some time every 3 – 6 months to take an IT audit and plan any necessary action.
We hope this guide has helped you on your way to saving money on your IT and becoming a more cost effective business!